Significance of intranet in organization
The introduction of information technology to different work sectors worldwide has led to a number of developments. Information technology (IT) is defined as the combined principle of telecommunications and computation so as to obtain, process, store, transmit and output information in the form of voice, pictures, words and numbers. In a number of ways, information technology has been able to support the activities and operations of various work sectors and business industries from all over.
The transfer of information and data from one location to another via a transmission medium for example, is one of the common benefits brought about by information technology. Probably, this advantage can easily be understood by citing message switching through electronic mail as an example. More commonly known as e-mail, the electronic mail is one of the original services on the Internet that has enabled scientists and researchers working on government-sponsored projects to communicate with colleagues at other locations. At present, e-mail has made its way as a primary means of communication not only for business use but for personal use as well.
Another important use of information technology to most work sectors is information retrieval. This feature pertains to the recovery of data stored in particular storage medium. At present, the availability of computers and various information systems help in making information retrieval less tedious and time-consuming. Aside from making the sending and receiving of information easier, information technology had also aided in making production faster. For instance, computers are now being used in several institutions and companies to do certain jobs, which people may not be capable of doing or may be too dangerous for them to handle. A computer for example may be utilized in the production of aluminum sheets to monitor the thickness of the products and report on the task at hand. If an individual is asked to perform such task in place of a computer, the worker may be subjected to certain chemicals and radiations which can possibly lead to injury.
The growing significance of creating, processing and management of information has been highly prioritized by most economies worldwide. Perhaps, this transition of resources from the traditional productive activities of industrial and agricultural workers to the handling of information of white collar workers represents one of the major changes of the century. The adoption of information technology is one of the related changes that has transformed to how modern businesses and work activities are conducted.
With the materialization of computer technology, the preparation of invoices, issue checks, tracking of the stock movement and storage of personnel and payroll record can be done by different machineries and modern technologies. The patterns of work in offices have significantly changed through the use of word processing and personal computers. Indeed, the spread of information technology has greatly affected the efficiency and competitiveness of major businesses, structure of the workforce and the economic output in general.
In working organizations, information technology has been a part of its operation and workforce. Eventually, information technology has gained the attention of the organizations’ top management. Various factors had motivated the management division of companies to employ information technology. One of which is the constant and intense competition among similar corporations. Companies had then realized that by employing information technologies in their operations, they do not only become more cost-efficient but they are also able to improve the quality of their services. Another factor that had contributed to the increased need of information technology among working organizations is the necessity for global business operations to communicate through online computerized networks. This is so as to minimize time and distance barriers.
Over the years, IT performance had significantly improved. Sharp experience curves, distributed processing and communication, and integration of alternative technologies have also made information technologies more capable of solving organizational structure and strategy issues. Indeed, information technologies have evolved over time, both in their significance and applications.
With these functions, up to date organisational information can easily be uploaded and downloaded by the clients or displayed on the website on a real-time basis. The internal web function also allows governments to transfer funds through electronic means to other government agencies; the intranet or internet system provided by internal web technology can also be used for relaying information to employees. Responding to the requests of employees is also made easy through this function (Moon 2002).
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Reference
Moon, MJ 2002, ‘The Evolution of E-Government among Municipalities: Rhetoric or Reality?’, Public Administration Review, vol. 62, no. 4, pp. 424+.
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