A Framework to Enhanced ERP Systems Modification Process: Based on Milk Products Manufacturers
Propose Project
Manufacturing company is facing a problem in ERPs of handling and managing their resources specifically with their equipments. In any new project, a clear and established propose project through a proposal must first be developed.This propose project can be achieved through the development of the project’s aims and objectives. Manufacturing Company must be able to create a visual picture of what the IT/IS project will be and how it will be done. With clear aims and objectives, the project team will be able to understand the different processes necessary for the successful execution of the project. An outline of activities, along with the aims and objectives, can be of help in ensuring that the team is moving towards the project goal. Kimber (1996) has noted that in this phase, the management of Manufacturing company must be active in assuring that all efforts are going according to the plan.
The importance of developing specific project aims and goals for IS/IT systems had been exemplified in other cases. In this case, the company is in need of improving its systems of handling valuable resource planning. In order to replace its manual operation of encoding, sorting and storing resource planning, the organization thought of having an enterprise resource planning system. Basically, the function of this information system is to do record activities via electronic means. In order to promote the function of this new system as well as gain the insights of the different employees working for the agency, the task management group develops specific goals of the project (Young, 2005).
Here, the agency aimed to create resource planning retention schedules which can contain paper and electronic documents, to design and implement an ERP system that would be of use to the business units, and to provide a sense of resource planning management procedures and policies ownership among the business units. These objectives had been distributed to the organizational members through electronic mail. By means of these developed aims, the different units of the agency were able to understand the significance of having an ERP system in the resource planning department and applied a collaborative approach for its implementation (Young, 2005). From this example, the development of objectives in an IT project is significant not only in creating a propose project but also in promoting project comprehension among the organizational members.
Resource Management Techniques
Resource management techniques are important for the management of Manufacturing companys as these will allow them to ensure that all resources to be used for the IS/IT systems are allocated according to plan. Without the specific technique for resource management, it is likely for the project team to use inappropriate programs or go beyond the designated budget for the project. Resource management techniques are basically used in order to manage different needs of the project such as people skills, time and finances. As these are important aspects of the project, management of Manufacturing companys must then employ certain resource management techniques for better project outcomes.
There are several ways on how a management of Manufacturing company can employ resource management techniques for IS/IT projects. One of which is through the use of the Systems Development Life Cycle (SDLC). Also referred to as the waterfall model, SDLC serves as an efficient guide for both management of Manufacturing companys and system developer during the designing and implementation of an IS/IT system. Aside from guiding the project process, it is also helpful in ensuring the quality of the project outcome. For instance, this model stresses the significance of testing and evaluating the system before its actual implementation; the management of Manufacturing company on the other hand, can utilize various available tools for this purpose such as tests for correct function, correct response, non-functionality, performance and configuration.
With the rise of technology, readily available computer programs and software can be used by the management of Manufacturing companys in order to manage the project resources. In order to achieve the project outcomes required by the customers, management of Manufacturing companys can make use of software products or information systems to manage various task activities. The use of this resource management technique may be a key to project success particularly in minor organizations. One one hand, The SDLC model is a tried and tested technique; thus, it can be considered as an effective resource management technique. Specifically, SDLC is good for managing project resources as it promotes effective communication among the project staff members. This model also ensures that the project staff has the necessary knowledge to be able to generate the record management approach needed by manufacturing company..
Reference
Young, J. (2005). Electronic Resource planning Management on a Shoestring: Three Case Studies. Information Management Journal, 39(1), 58-60.
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