PROJECT MANAGEMENT PROBLEM AND RESOLUTION
Project Management is the proper handling, planning and organizing of activities that involve the future conditions and position of a certain organization for special occasion and events. The project management team may be thinking about promotion, advertisement, sponsorship and other activities for maximization of revenue or image building of the company or any other activities that involved decision making process.
There are also various problems that the project management team and organization may encounter during the process of planning and they must work it out to think of ways to resolve such problems to be able to determine the workability of the company and to be able to present the project as expected by the company and stakeholders. There are also projects that needs continuity and people are relying on such projects. The delayed or non existence of such projects could create controversy negative impact or destruction of the organization.
If for example ABC Company is going to held a stockholders meeting for their 20th anniversary and they are given 9 months to prepare for the meetings to handle all the necessary activities, during the first few months, the management project team believes that they are doing all they can but during the last 3 months of their plans problems start to arise. 1. They have run out of funds and the money that’s left may not suffice for the projects, this situation weakens the project management team, 2. The document that they have been following has not been approved by the government and other organizations and it may take a while before the approval including the problems from board of directors and other tax law provision, 3. Some of the staffs and members have resigned their positions that even worsen the situation that results in the next problem, 4. Changes in project plans and unclear management project position, 5. The problem in Network Management has also changes its condition and there were no technical experts involved. 6. The project management team may need PC experts to help retrieve or re program their networks and presentations and future documentation that they are going to use for the project.
The project and presentations that they are going to introduce to their stakeholders is at risk and the management team has only a limited time and the budget they are going to incur, they only has 3 months left, the question is what are they going to do with it? The problem seems insurmountable and the project management team has not yet developed a concrete presentation plan. The Human Resource Management and CEO are asking what they will be expecting in the stock holders meeting. But today the project management team has not even answered such questions, unless otherwise they can present a valid answer.
All in all the first major problems that should be focused upon is probably the budget, if the project management team can present a valid computation and labor cost about their budget and the management are convince about such problems they may be given the opportunity to add up or distribute additional funds that they are going to use. The budget carries the entire burden and would probably solve the other problems including hiring additional workers or PC experts for their projects and presentation.
If the management has not given them the budget approval that they need then they may consider another strategy which is the less expense presentation, if the project management team could come up with less extravagant presentation that is still presentable in the eyes of the stakeholder, they may do so. The other problems that are involved can also be cover up with non top of the line presentation or manual distribution of soft copy and simple PowerPoint Presentation that is basic to the company. Project Management team should make clear about their position of who really should lead the team. The other problem may somehow be singled out by division of labor of the project team so that they can maximize the allowable period of 3 months.
They can also ask the permission of computer experts of the company or hire student practitioner and other part time computer experts to eliminate expenses. If the problems comes into full extent the last thing that they can do is to sort out the details of last year stock holders meeting and use all the necessary materials. This is the last thing that they can do in order to maximize what they have, it will eliminate most expenses, the plans is already settled and pre-arranged using the last year’s presentation and documentation and scrutinize only a few details to update the presentations. This is probably the best solution that they can deal with if they are given the opportunity to decide, the presentation maybe less exciting and less extravagant, forget about the balloons, fireworks and the giveaways but they need to focus on the content of the presentation and it can also be as rich as the new presentation for their 20th celebration of stock holders meeting and the company will be proud of it.
Credit:ivythesis.typepad.com
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