FACILITIES RESERVATION SYSTEM
Facilities Reservation System or (FRS) is an integrated design, database function of booking and scheduling of facilities to manage the reservation of the facilities including rooms, laboratories, buildings, gym, basketball courts and related facilities for a more cost effectives uses of such facilities. The FRS can also include time keeping and record keeping for steady billing system if they are going to rent such facilities on time consumption. For a customers or users the needs for a precise billing statement according to their use is important to maximize and control their budget. Searching for the availability and projection is also the positive use of FRS.
The most advantageous use of this system is that they can eliminate the use of tedious manual bookkeeping and recording the transaction is directly input on the computer software that efficiently reduced so much workload that also maximizes time and facility utilization for profit. There are available FRS on the Internet that cost only a few dollars and some schools, government buildings and community have also realized to build their own FRS program. One Free Software that I have found on the Internet is the Meeting Room Booking System (MBRS) that can be downloaded in this website; http://www.ilovefreesoftware.com/08/windows/business/free-web-based-meeting-room-booking-system.html this is just a simple meeting room booking system that can be accessed through browser, it is very easy to use and no installation is required.
You can select more featured rich software that can be found on the internet if you have an extensive needs or practical consideration you may use the following link to select good software of your choice http://www.web-based-software.com/calendar-event-scheduling/. But if you want to find a more sophisticated software Digirez is probably one of the best resource management and booking system it offers many advantages including free installation, free update, technical support, multi language, great scheduling, ease of use and remote staff including the best facilitation and booking system. The only limiting factor for is the price it cost 9 US Dollars or €269 Euro but basically the price is considerably economical for its usefulness.
In a large building with hundreds of rooms that is rented for the public use such as schools, government facilities, gyms and others; the facilitation should be prioritized the use or rentals should be properly maintained and scheduled so as not to create a cumbersome approach and lapses of interest through recorded transaction. The College of Humanities and Social Science (CHASS) as of 2011 they have more than 5,000 students and 600 faculty staff that alternately been using their facilities such as rooms, laboratories etc. but during those times the schedules for conferences and meetings creates lapses and interruption because of imbalanced scheduling that conflicted their events. http://www.chass.ncsu.edu/
To resolve the issue they listed out various software products so they can choose from event driven and efficiency booking system that can match their needs for scheduling system. They have also sought less expensive but effective software that is applicable in their conditions because of their restrictive funding, most rooms are manage by their staff using paper and electronic calendars for scheduling. The meeting, conferences and seminar rooms have been reserved and restricted only for special events. They decided to design for themselves their own software so the Staff has called upon the participation of James Lin their Chief Technology Officer to design an Oracle or MySQL database engines to achieve a precise scalability and reusability software that suits their needs and this has been their goals;
1. The FRS software should eliminate the conflict in scheduling that should easily check on discrepancy and double scheduling system whoever uses it.
2. It should also quickly display the features of the rooms in full colors so that students and users can manage to select rooms and to easily select options even from online browsing they can then schedule their time and payment.
3. It should be easy to use and not complicated using big fonts and icons, simple to navigate to eliminate training the user that can delay their operation, it should easily show time and date as scheduled.
4. It should also eliminate time and communication process and conflict is resolved. The applicants and user will simply read or listen to the rules and regulation provided by the software. The inclusion of such policy is necessary.
5. The FRS software could also serve functionally to manage billing services and receivables, it can act as a good salesman that always follows a high sales.
6. The software can perform multi task and it can also be use in other department including database management and system administration.
7. Particularly there is so much functionality and added services that includes easy recording, retrieval, query, payment, billing and charges, reservation and scheduling and many other support functions that they could not ask for more. They also decided to commercialize the software for additional revenue.
Credit:ivythesis.typepad.com
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